Payslip Generation
Payslip generation is a core payroll compliance process. Accurate, timely and transparent payslips protect employee trust and reduce legal and tax risks. Our service transforms payroll calculations into compliant, easy-to-read salary statements and delivers them securely to every employee.
Each payslip includes a detailed breakdown of gross salary, taxes, social contributions, benefits, deductions and net pay. This allows employees and management to understand the true cost of employment and supports audits, tax filings and labor inspections.
What’s included
✔️ Full payroll cycle management: input collection → calculation → review/approval → payment support → reporting
✔️ Salary and variable pay processing (bonuses, overtime, commissions, allowances, vacation accruals where applicable)
✔️ Taxes, social contributions, and statutory deductions handled consistently per policy and jurisdiction
✔️ Payslip generation and secure distribution process
✔️ Payment file preparation support (lists, bank files, approvals) when required
✔️ Payroll journals / postings for accounting, including mapping support to your chart of accounts
✔️ Exception handling: retro pay, corrections, terminations, special cases, off-cycle runs
✔️ Payroll controls: input checklists, validation rules, and change log discipline
✔️ Audit-ready archive: reports, approvals, and supporting documentation retained by period
✔️ Optional integration guidance: reduce manual work by aligning HR, time tracking, and accounting outputs
What we need from you
✔️ Employee master data (contracts, salaries, tax/residency info, benefits, bank details)
✔️ Monthly input data: time sheets, variable pay approvals, leave/vacation records, expense items if included
✔️ Policy rules: benefits, deductions, overtime, bonuses, and any special payroll agreements
✔️ Cut-off dates and approval owners (who approves variable pay, final payroll, and payment execution)
✔️ Access to accounting requirements for payroll postings (accounts, cost centers, projects)
✔️ Any compliance constraints (deadlines, filing requirements, internal controls)
How it works
1. Set payroll calendar: define cut-offs, submission deadlines, review dates, and payment date.
2. Collect inputs: gather employee changes, time/variable pay, and approved adjustments using a controlled checklist.
3. Run calculations: compute gross pay, accruals, taxes, deductions, and employer costs.
4. Quality checks: validate totals, exceptions, and variance vs prior month; confirm special cases.
5. Approval: obtain formal sign-off from designated approver(s).
6. Payslips and payment support: generate payslips, prepare payment list/bank file where needed.
7. Reporting & posting: deliver payroll reports and payroll journal; archive the package for audit traceability.
Typical timeline
Onboarding and setup: 1–2 weeks to confirm policies, data fields, payroll calendar, and reporting format.
Monthly cycle (standard): 3–7 business days from input cut-off to final outputs (depends on complexity and approval speed).
Off-cycle runs: typically 1–3 business days for urgent adjustments (by agreement).
Common pitfalls we prevent
✔️ Late or incomplete input data leading to rushed calculations and higher error risk
✔️ Unapproved variable pay or changes inserted at the last moment without traceability
✔️ Inconsistent tax and deduction rules across entities/locations, causing compliance exposure
✔️ No variance checks, so errors are discovered only after employees receive payslips
✔️ Weak termination handling (final pay, accrued vacation, deductions), creating disputes
✔️ Payroll journals not aligned with accounting, leading to month-end close problems
✔️ No archive/approval trail, increasing audit time and internal risk
FAQs
Find answers to common questions!
Yes. We support payroll processes that include multiple locations and can align reporting across entities. The exact compliance scope depends on jurisdiction and local requirements.
Yes. We map required inputs and recommend a simple handover process to reduce manual errors.
Through checklists, validation rules, variance checks, controlled approvals, and a change log for employee data and adjustments.