Customized Payroll

Customized Payroll is designed for companies whose payroll does not fit into standard templates. We adapt payroll logic, reporting, taxation and workflows to match your business model, compensation structures and compliance needs.

From multi-contract employees to performance-based pay and complex benefits, we build payroll frameworks that scale with your business.

What’s included

✔️ Rule and requirement mapping workshop (compensation logic, approvals, reporting outputs)

✔️ Custom calculation logic design (variable pay, accruals, special deductions, allowances)

✔️ Project/cost allocation logic and reporting (by project, client, team, cost center)

✔️ Test runs and validation with sample employees and edge cases

✔️ Custom reports: management packs, project payroll summaries, exception reports, allocation exports

✔️ Controlled go-live plan: cut-offs, responsibilities, approvals, and documentation

✔️ Change management plan: how future rule changes are requested, tested, approved, and deployed

✔️ Audit-ready documentation: rule book, test evidence, approval logs, and monthly archives

What we need from you

✔️ Description of compensation rules and special cases (what applies to whom and when)

✔️ Variable pay definitions and approval workflow (who approves commissions/bonuses and when)

✔️ Project/cost center structure and allocation rules (drivers, percentages, timesheets, etc.)

✔️ Historical examples: prior payroll runs or sample calculations to validate expectations

✔️ Required reporting outputs (formats, frequency, recipients)

✔️ Employee master data and contract structures (types, start/end dates, rates)

How it works

1. Define requirements: clarify rules, outputs, approvals, and constraints.

2. Configure rules and logic: translate requirements into a structured payroll calculation design.

3. Test calculations: run test cycles on real examples, validate edge cases, and reconcile totals.

4. Go live: execute the first live payroll with controlled approvals and monitoring.

5. Stabilize: refine reports, document rules, and set the change workflow for future updates.

Typical timeline

Light customization (few rules): 1–2 weeks including testing.

Standard customization: 2–4 weeks (complex variable pay, allocations, multiple outputs).

High complexity: 4–8+ weeks (multi-entity, multiple countries, heavy allocations, system constraints).

Common pitfalls we prevent

✔️ Custom rules built in ad hoc spreadsheets - hard to maintain and easy to break

✔️ Variable pay applied without approvals, leading to disputes and retro corrections

✔️ Allocations not traceable (no evidence), creating problems for clients, audits, and margin analysis

✔️ No test cycle - errors discovered only after payslips are issued

✔️ Over-complex solutions that no one can operate monthly

✔️ Policy changes implemented without documentation, causing inconsistency over time

FAQs

Find answers to common questions!

What qualifies as ‘customized’ payroll?

Any case where standard rules are not enough: variable pay logic, project allocations, special deductions, complex schedules, or reporting requirements beyond basic payslips.

Can you support project-based allocations?

Yes. We can allocate payroll by project/client based on timesheets, fixed splits, or agreed drivers, and produce exportable reports.

How do you ensure custom logic stays accurate?