Customized accounting

Generic accounting structures hide performance. If your chart of accounts, cost centres and workflows don’t reflect how you operate, management can’t see profitability by product, project or customer - and decision-making becomes guesswork.

Customised Accounting aligns the accounting model to your business reality: your revenue streams, cost drivers, delivery model, and stakeholder reporting needs. We build structure and processes that scale as you grow and expand into new markets.

The outcome is decision-ready numbers: consistent reporting, clearer margins, controlled cash visibility, and fewer manual workarounds.

What’s included

✔️ Tailored chart of accounts mapped to your revenue model and cost drivers

✔️ Cost centre, department, project or customer tracking design (where relevant)

✔️ Workflow design: document intake, approvals, posting rules, and review checkpoints

✔️ Management reporting alignment (KPIs, margin views, cash flow and working capital)

✔️ Close process design: monthly close checklist, cut-off rules, and quality checks

✔️ Integration logic with budgeting and forecasting (so plans and actuals match)

✔️ Automation opportunities: bank feeds, invoice OCR, integrations, and control flags

✔️ Governance: responsibilities (who approves/posts/reviews) and audit trail standards

What we need from you

✔️ Business model description (products/ services, markets, pricing, delivery model)

✔️ Revenue streams and billing logic (subscriptions, projects, usage, marketplace, etc.)

✔️ Cost structure and organizational structure (teams, projects, departments)

✔️ Current accounting setup and pain points (what’s not working today)

✔️ Reporting expectations (board/investor format, internal KPIs, frequency)

✔️ Tool landscape (ERP/accounting, invoicing, payroll, CRM, BI tools)

How it works

1. Understand your operating model: map money flows, drivers and decision needs.

2. Design the structure: chart of accounts, tracking dimensions, and reporting outputs.

3. Implement workflows: approvals, posting rules, document flow, and review points.

4. Validate accuracy: test postings and outputs against real transactions and edge cases.

5. Deliver reporting pack: dashboards/templates your team can use consistently.

6. Continuous improvement: refine structure as volume grows, products change, or markets expand.

Typical timeline

Initial design and setup: typically 2–4 weeks depending on complexity and number of dimensions.

First reporting cycle: often available immediately after setup, refined after 1–2 closes.

Ongoing refinement: continuous - especially helpful during rapid growth or reorganizations.

Common pitfalls we prevent

✔️ Generic charts of accounts that hide performance and create ‘miscellaneous’ dumping grounds

✔️ Manual, error-prone processes with unclear ownership and no controls

✔️ No visibility into profitability by product/project/customer, causing pricing mistakes

✔️ Cash tracking that ignores working capital and timing, producing false comfort

✔️ Reporting formats that change monthly, preventing trend analysis

✔️ Structure that can’t scale, forcing a painful rework later

FAQs

Find answers to common questions!

Can this work with our existing bookkeeping?

Yes. We can keep existing tools and redesign structure and workflows around them.

Is this suitable for fast-growing companies?

Absolutely. Tailored structure prevents chaos as transaction volume and complexity increase.

Will it support investors and boards?