Tax dispute resolution
Tax disputes are won with discipline: fast deadline control, complete documentation, and clear, defensible arguments. Most companies lose time and position because evidence is scattered and responses are rushed.
Oceans supports businesses in tax audits, disputes and appeals by building a structured case file, preparing responses that match the authority’s questions, and ensuring every statement is backed by traceable evidence.
Our goal is to reduce financial and operational risk while moving toward a resolution that is both compliant and efficient - without disrupting your core business.
What’s included
✔️ Tax audit support: preparation, document organization, and structured interaction with authorities
✔️ Responses to tax authority requests (information letters, clarifications, supporting evidence packs)
✔️ Case documentation and evidence file: timelines, transaction trails, reconciliations, and supporting schedules
✔️ Appeal preparation: position statement, supporting arguments, and submission pack (as applicable)
✔️ Negotiation and settlement support where appropriate (compliance-first approach)
✔️ Risk exposure assessment: quantify potential outcomes and identify the main drivers
✔️ Internal remediation plan: fix root causes (documentation gaps, posting logic, process weaknesses) to prevent repeat disputes
What we need from you
✔️ Tax authority notices/letters and all stated deadlines
✔️ Accounting records and tax filings for the relevant periods
✔️ Transaction documents (contracts, invoices, delivery evidence, payment proofs)
✔️ Internal explanations of how the transactions worked in practice (operational reality)
✔️ Key contacts who can validate facts quickly (finance/operations/sales depending on case)
How it works
1. Case review: read the authority request, identify risks, and lock a deadline plan immediately.
2. Evidence intake: collect filings, accounting exports and source documents; build a structured index.
3. Fact pattern and reconciliation: connect the narrative to the numbers; reconcile key balances to evidence.
4. Response drafting: prepare a clear, evidence-backed response aligned to the authority’s questions.
5. Representation and submission: coordinate communications, submit responses, and track follow-ups.
6. Resolution and prevention: close the case and implement process fixes to reduce future risk.
Typical timeline
Initial triage: 1–3 business days to lock deadlines, scope and evidence needs.
Typical dispute duration: several weeks to a few months depending on authority procedures and case complexity.
Complex cases (multiple years/entities): may require phased submissions - our structure keeps it manageable.
Common pitfalls we prevent
✔️ Missed response deadlines (often the most damaging mistake)
✔️ Incomplete documentation that weakens position and invites deeper scrutiny
✔️ Generic responses that do not address the specific questions asked
✔️ No reconciliation between narrative and accounting numbers - creates credibility gaps
✔️ Over-sharing irrelevant data, increasing the scope of review unnecessarily
✔️ Fixing the case but not fixing the process—leading to repeated issues next year
FAQs
Find answers to common questions!
Yes. We support audits with structured documentation, responses and communication discipline.
Yes. We can manage document intake, case building and response preparation remotely with secure sharing.