Tax compliance & filing
Tax compliance is not just about submitting returns - it’s about building a repeatable system that prevents late filings, incorrect calculations, and documentation gaps that trigger audits and penalties.
Oceans manages your tax compliance end-to-end: we map obligations, keep the tax calendar under control, prepare and review returns, coordinate submissions, and document what was filed and why. This helps you protect cash flow, reduce operational risk, and maintain clean records for audits, banks, and investors.
Whether you operate locally or across borders, our focus is the same: accuracy, deadlines, traceability and clear communication—so compliance becomes predictable instead of stressful.
What’s included
✔️ Corporate income tax (CIT) compliance support: preparation, review, and filing coordination as applicable
✔️ Payroll taxes and social contributions coordination (aligned with payroll outputs and employer obligations)
✔️ VAT and withholding tax coordination (where relevant to your activity)
✔️ Tax calendar management: deadlines, cut-offs, owners, and reminders to avoid missed obligations
✔️ Data integrity checks: reconcile key figures against accounting and payroll totals before filing
✔️ Document trail discipline: supporting evidence pack for each filing period (exports, calculations, approvals)
✔️ Communication with tax authorities: structured responses, confirmations, and follow-ups when needed
✔️ Compliance risk flags: identify patterns that commonly cause issues (late postings, inconsistent treatment, missing invoices)
✔️ Optional add-on: month-end close alignment so tax figures match management reporting
What we need from you
✔️ Accounting data (GL exports or system access) and period close status
✔️ Payroll records/exports and any bonus/one-off adjustments for the period
✔️ Bank statements and payment platform reports for reconciliation and supporting evidence
✔️ Contracts and invoices for transactions with special tax treatment (services, cross-border, one-offs)
✔️ Your filing obligations list (if known) or permission to map them based on activity· Internal contact for approvals and quick clarifications (to prevent deadline risk)
How it works
1. Obligation mapping: confirm the taxes and reporting obligations relevant to your company and activity.
2. Calendar and cut-offs: lock deadlines, responsibilities, and the data cut-off dates that protect filing quality.
3. Data collection: collect accounting, payroll, and transaction evidence in a structured way (repeatable each period).
4. Prepare filings: calculate, validate and draft returns, including consistency checks against reconciled figures.
5. Review and sign-off: obtain approvals and document key assumptions or one-off items.
6. Submit and confirm: coordinate submission, store confirmations, and keep an audit-ready filing archive.
7. Monitor and improve: track recurring issues and tighten controls so compliance becomes easier over time.
Typical timeline
Initial setup: 3–10 business days to map obligations, confirm calendar and establish the evidence workflow.
Ongoing filing cycles: monthly/quarterly/annual depending on the tax type and your activity.
If records are not fully reconciled: add 1–3+ weeks for a clean-up or catch-up phase to prevent incorrect filings.
Common pitfalls we prevent
✔️ Missing deadlines because no one owns the calendar and cut-offs are unclear
✔️ Incorrect calculations due to unreconciled books or incomplete payroll data
✔️ Late corrections after filing (amendments) that increase authority attention and admin burden
✔️ No documentation trail - hard to defend numbers during audits or authority requests
✔️ Inconsistent treatment of similar transactions across months, creating compliance gaps
✔️ Over-reliance on one internal person, creating continuity risk if they are unavailable
FAQs
Find answers to common questions!
Yes. The process is designed for remote collaboration with structured data exchange, approvals, and secure archiving.
Yes. We align payroll outputs with payroll tax obligations and ensure filings match payroll journals and liabilities.