Latvia VAT Registration for Non-Resident Suppliers: Removing Friction Across RIS3 Sectors
Scenario: You’re a non-resident company planning sales to Latvian buyers across segments such as biomedicine & medical technologies, ICT & digital, smart materials & photonics, smart energy, and knowledge-intensive bioeconomy—or to other B2B/public buyers. You need a Latvian VAT number (PVN) and a dependable partner to prepare and file VAT returns with VID/SRS—without turning your finance team into local tax specialists.
Oceans takes end-to-end ownership of your Latvia VAT registration and compliance, acting as your single point of contact with the State Revenue Service (VID/SRS), from first assessment to steady-state reporting.
Where non-resident vendors hit friction
- “Do we actually need a Latvian VAT number?”
Reverse charge vs domestic VAT, OSS vs local registration, and place-of-supply rules differ by transaction and sector (e.g., medtech/biotech, software/SaaS/ICT, industrial/smart materials, energy equipment). - Documentation & formatting pitfalls
Registry extracts, Articles, Power of Attorney, UBO data, potential translations/apostilles—sequence and format matter to avoid delays. - VID/SRS expectations
Latvian forms, PVN logic, proof of intended activity (draft contracts/POs, delivery terms), and bank details—questions arise if the file isn’t packaged clearly. - Sector specifics
Biomedicine/medtech (clinical, devices, supplies), ICT/digital (SaaS, licenses, services), smart materials & photonics (components, R&D), smart energy(equipment, installation), bioeconomy (inputs, processing)—each can affect VAT treatment, invoicing wording, and record-keeping. - Ongoing reporting—even at low volume
Monthly/quarterly returns, EC reports (if applicable), corrections, credit notes, archiving—precision matters even when document counts are small.
Oceans solution: from registration to routine compliance
- Feasibility check & VAT mapping
We confirm if/why Latvia VAT is required based on your sales chain, incoterms, buyer status, and delivery model—tailored to your. - PVN registration preparation & filing
We compile and submit the application (POA, corporate docs, UBO info, activity evidence) to VID/SRS. - Authority communications
We manage all follow-ups until your Latvian VAT number is issued. - Go-live controls
VAT codes, invoice wording/numbering, archiving practices aligned to Latvian rules and to your sector specifics. - Ongoing reporting
Preparation and submission of Latvian VAT returns (monthly/quarterly as assigned), adjustments, and compliant records. - Optional add-ons
EORI, OSS vs local VAT advisory, fiscal representation (where applicable), PE risk screening, and sector-specific VAT reviews.
What we typically need from you
- Company registry extract, Articles, director list, beneficial owner info
- Power of Attorney (template provided)
- Intended activity proof (draft contract/PO with Latvian customer, delivery method, sample invoice)
- Bank details, accounting contact, expected volume (even if minimal)
Workload & pricing
- Registration: We project-manage the full process and keep you informed.
- Monthly workload: Minimal—standardized inputs, clear cut-offs.
- Pricing: Fixed fee for Latvia VAT (PVN) registration + monthly fee for returns to VID/SRS (scaled to volume/complexity).
- Request a tailored quote: contact@oceans.lv (subject: Latvia VAT Registration – Quote).
Why Oceans
- Experience onboarding non-resident vendors
- One partner for Baltics/Nordics if you scale regionally
- Local language, local process, VID/SRS-facing team
- Risk-first approach to prevent issues before they surface
Expanding into Latvia?
We’ll make your Latvian VAT number and reporting the easiest part of your entry.
👉 contact@oceans.lv
